1. If you work in Localizor (Pipeline) on a subtitling project you will invoice us from Pipeline. To read more about how this works please read the section below called “How to invoice projects done in Localizor (Pipeline).
2. If you work on a template/subtitle creation or conform task in your own tool you will need to send us an invoice directly to invoice@dicentia.dk

Please note: The invoice@dicentia.dk is a non-reply email. You can only send invoices to it.
If you have questions on payment write to accounts on accounting.international@blu-team.com

IMPORTANT NOTE:

Invoices that you previously issued to Dicentia Studios A/S should now be issued to:

Blu Digital Group Denmark A/S
Carl Jacobsens Vej 16, 4 2500 Valby Denmark
VAT number (remains the same): DK29421978

This means that all payments made from us will state Blu Digital Group Denmark A/S as the sender.

When you have submitted your translation or QC in Localizor and the subtitle has been approved by the Project Manager or the client, you will receive an email with the “Invoice Basis” from Pipeline. This states that you now can invoice us for the title or episode of the series you are working on. We prefer you use the invoicing system in Pipeline as it is easier for us to process your invoice that way. But if you prefer to upload your own invoice to Pipeline, please do so. Just make sure that the amount is the same as the invoice basis you leave “pending”.

Please note: The invoice basis’s is an help to keep track of all your projects done in Localizor and to ease up the invoicing process for us. If you have not received an invoice basis in time, please contact your Project Manager to get the invoice basis activated.

You can also find the “Invoice Basis” in Pipeline under the menu “Invoice”.
When you receive an “Invoice Basis” you can see a no. in red next to the “Invoice” tab in Pipeline on your profile. When you click on this you see all the invoice basis that has been activated.

Now you need to accept the autogenerated invoice basis (duration, rate per min agreed with PM, title, language) and add your billing details.

Please note that our system is calculating the currency you have added to your profile in Pipeline. If it is the wrong currency, please change your profile before you accept the invoice basis.

You can also upload your own invoice by clicking “Choose file”.
Always check the invoice basis rate and duration before you approve them. If there is an error in the invoice basis sent to you from Pipeline you most contact your PM to get the invoice basis corrected.

How to activate multiple Invoice Basis’ to one invoice in Pipeline?

If you have received multiple activated invoice basis for the same title/series, that you have not yet approved. It’s possible to combine the invoice basis to only one invoice.
Before approving the activated invoice basis you can click on the button “Gather by Title” at the top of the screen. See screen dump.

Remember to fill out the invoice information such as Invoice no., Invoice date, bank details, etc. before approving.
Now you can click approve and the system will generate only one invoice for that title/series based on the multiple active invoices basis. See screen dump above.

When you have submitted your invoice basis in Pipeline, you will receive an email with the confirmation of approval and the invoice attached.

We activate the “invoice basis’” in Pipeline on project once a month. When all eps. in the series or titles you have worked are approved by the Project Manager or the client and ticked off as “delivered” in Pipeline we can activate them all.

If you want to bundle multiple invoices into one payment, please make sure that all invoices have the same invoice date. You click on the “Gather by Title” and all the invoices you have approved will gather.

The auto-generated invoice basis from Pipeline is calculating video minutes as followed:
45:01 min video up till 45:29 will calculate 45 min. in the invoice.
45:30 min video up till 45.59 will calculate 46 min. in the invoice.

This is our standard calculations method. If you upload your own invoice to Pipeline you need to make sure that the invoice basis amount (status=pending) matches your own invoice amount before you upload it to Pipeline.

NOTE: This only applies to projects done in Pipeline.

The Payment terms are 45 days net.

Payment can be made by bank transfer or Paypal:
– Bank transfer: IBAN and SWIFT CODE must be stated on your invoice
– Paypal: In addition to the original invoice, we need you to create a “Paypal invoice” and send it within Paypal to our Paypal account: invoice@dicentia.dk

If you have any questions regarding invoicing or the invoicing system, please reach out to Henrik Thaysen hth@dicentia.dk (Henrik.thaysen@blu-team.com).

If you have an invoice that has not yet been paid, please reach out to Lena lcr@dicentia.dk (Lena.Cronvall@blu-team.com)

Please always make sure that your bank and personal details are updated on your profile in Pipeline.

If your personal and bank details have changed, please follow this guide on how to update your info:

Registration form: Please fill in the registration form so that we can get you registered in our payment system. This will ensure quicker pay out. Watch this tutorial video on how to fill out the form.

After you have submitted the registration form an email will be sent to finance department in Denmark. They will update your information.
None of your payment information will be stored in Pipeline, Localizor or other systems of ours except in the finance system.

Reach out to Lena Cronvall on lena.cronval@blu-team.com if you have any questions.

In December 2022 Dicentia Studios was acquired by Blu Digital Group and is now part of Blu Digital Group in Burbank USA.
You can read more about it here.

Lena Cronvall
Regional Finance Manager
Blu Digital Group
+45 8745 4562
lena.cronvall@blu-team.com